REGULAR COUNCIL MEETING
APRIL 13, 2023
A regular meeting of the City Council of Vinton, Iowa was held on the 13th day of April, 2023 at 7:00pm in the City Hall Council Chambers, Vinton, Iowa. Mayor Maynard presided and the roll being called the following members were present: Elwick, Gates, Hessenius, Parmater, Pflughaupt, Stark.
Motion by Gates, seconded by Pflughaupt to approve the agenda as presented. Question: Ayes – all. The Mayor declared the motion carried.
Motion by Stark, seconded by Pflughaupt to approve the consent agenda. Question: Ayes – all. The Mayor declared the motion carried. Items on the consent agenda include receive & file Council meeting minutes of March 23, 2023, approval of special class C retail alcohol license for Benton County Agricultural Society, approval of special class C retail alcohol license for JJ Promotions LLC, approval of class C retail alcohol license for Las Lomitas and approval of City invoices including an invoice from Baker Tree Service in the amount of $14,450.00.
Committee Reports
The public works committee met to review the extension of West 4th Street with the property owner. The employee handbook representatives met with department heads to hear requests for edits to the employee handbook. A work session was held prior to the council meeting to nominations for including on the Rental Code Advisory Committee.
Old Business
Motion by Pflughaupt, seconded by Gates to approve the third consideration of Ordinance 1080 – an ordinance adding a new subsection regarding no parking zones. Question: Ayes – Elwick, Gates, Hessenius, Parmater, Pflughaupt, Stark. The Mayor declared the motion carried. This will eliminate parking on the sewer plant road near Marv Lindsey baseball complex.
Motion by Elwick, seconded by Parmater to adopt the above stated ordinance. Question: Ayes – Elwick, Gates, Hessenius, Parmater, Pflughaupt, Stark. The Mayor declared the motion carried.
Motion by Pflughaupt, seconded by Gates to approve the second consideration of Ordinance 1081 – an ordinance amending the official zoning district map of the City (Berry). Question: Ayes – Elwick, Gates, Hessenius, Parmater, Pflughaupt, Stark. The Mayor declared the motion carried.
Motion by Elwick, seconded by Hessenius to approve the second consideration of Ordinance 1082 – an ordinance adding provisions pertaining to the installation of expansion tanks and combination temperature and pressure relief valves. Question: Ayes – Elwick, Gates, Hessenius, Parmater, Pflughaupt, Stark. The Mayor declared the motion carried.
Motion by Stark, seconded by Gates to approve a resolution to award the contract for solid waste and single stream curbside recycling collection to S&J Sanitation. Question: Ayes – Elwick, Gates, Hessenius, Parmater, Pflughaupt, Stark. The Mayor declared the motion carried. The term of the contract will be five years beginning on July 1, 2023.
Maynard Maynard opened the public hearing on proposed plans, specifications, form of contract and estimated cost for the Rehabilitate Runway 09/27 Improvement Project. After no comments, Maynard closed the hearing.
Motion by Stark, seconded by Pflughaupt to approve a resolution approving plans, specifications and estimated construction costs for the construction of the Rehabilitate Runway 09/27 Improvements Project at the Vinton Veterans Memorial Airport in Vinton, Iowa. Question: Ayes – Elwick, Gates, Hessenius, Parmater, Pflughaupt, Stark. The Mayor declared the motion carried.
Motion by Parmater, seconded by Elwick to approve a resolution accepting bid and authorizing the award of contract, contingent upon the receipt and execution of grant agreement with the Federal Aviation Administration and approving an application for federal aviation funding assistance for the construction of the Rehabilitate Runway 09/27 Improvement Project at the Vinton Veterans Memorial Airport in Vinton, Iowa. Question: Ayes – Elwick, Gates, Hessenius, Parmater, Pflughaupt, Stark. The Mayor declared the motion carried. The bid was awarded to National Sealant & Concrete, LLC for the total amount of $275,375.00 at the recommendation of Bolton & Menk.
New Business
Motion by Hessenius, seconded by Gates to approve a resolution to allow permission for the sale of certain real property by Vinton Braille School LLC. Question: Ayes – Elwick, Gates, Hessenius, Parmater, Pflughaupt, Stark. The Mayor declared the motion carried. This is for lots thirty-five and thirty-six.
Motion by Gates, seconded by Pflughaupt to approve a resolution for American Rescue Plan Act (ARPA) Allocation. Question: Ayes – Elwick, Gates, Hessenius, Parmater, Pflughaupt, Stark. The Mayor declared the motion carried. This resolution is intended projects for the ARPA funds but the project list may be amended in the future.
Motion by Stark, seconded by Parmater to approve a business improvement grant for The Bridal Garden. Question: Ayes – Elwick, Gates, Hessenius, Parmater, Pflughaupt, Stark. The Mayor declared the motion carried. The Bridal Garden applied for the maximum amount of $1,000.00 to improve the HVAC system for the business. The grant is funded by the hotel/motel tax.
Motion by Pflughaupt, seconded by Hessenius to approve the special events application for Party in Pink 5k for June 16, 2023. Question: Ayes – Elwick, Gates, Hessenius, Parmater, Pflughaupt, Stark. The Mayor declared the motion carried.
Mr. Dakoda Sellers submitted a petition for rezoning of 903 B Avenue from R-1 Single Family Residential to B-1 Commercial District. Council is unable to forward the request onto the Planning & Zoning Commission for review as a previously submitted petition is still pending. Mr. Sellers will need to withdraw one of the requests before the City Council or the Planning & Zoning Commission can take action. No Council action was taken.
A public hearing was set for April 27, 2023 at 7:00pm in City Hall on the proposed contract documents and estimated cost for the B Avenue Sanitary Sewer extension project.
A public hearing was set for April 27, 2023 at 7:00pm in City Hall to approve the FY24 budget.
Reports
City Administrator Ward reported one of the City lift stations is failing. Staff are gathering more information and quotes at this time. A meeting was held regarding the building of a new sewer plant and funding options. At this time, the recommendation would be to go with SRF rather than USDA funding.
City Clerk Schwan reported there is a vacancy on the electric utility board due to resignation.
Motion by Pflughaupt, seconded by Gates to move into closed session pursuant to Iowa Code Section 21.5(1)(c) to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Question: Ayes – Elwick, Gates, Hessenius, Parmater, Pflughaupt, Stark. The Mayor declared the motion carried.
Motion by Stark, seconded by Gates to exit closed session and return to open session per Iowa Code 21.5(3). Question: Ayes – Elwick, Gates, Hessenius, Parmater, Pflughaupt, Stark. The Mayor declared the motion carried.
With no other business before the Council, motion by Pflughaupt, second by Gates to adjourn. Approved unanimously.