REGULAR COUNCIL MEETING
NOVEMBER 12, 2020
A regular meeting of the City Council of Vinton, Iowa was held on the 12th day of November, 2020 at 7:00pm in the City Hall Council Chambers, Vinton, Iowa. Due to COVID-19 virus, the meeting was also held electronically using Zoom which was hosted at 110 W 3rd Street. Mayor Maynard presided with roll being called the following Council Members were present and absent: Present: Edwards, Elwick, Hessenius, Parr. Absent: Hesson and Stark.
The Pledge of Allegiance was recited.
Motion by Elwick, second by Hessenius to approve the agenda. Question: Ayes – All. The Mayor declared the motion carried.
Motion by Edwards, second by Elwick to approve the consent agenda excluding the Park and Recreation Board meeting minutes of October 8, 2020. Question: Ayes – All. The Mayor declared the motion carried. Items on the consent agenda are to receive and file Council meeting minutes of October 22, 29 and November 5, 2020, approve invoices and receive and file the Vinton Airport Commission meeting minutes of October 21, 2020.
A general work session was held at 6:00pm prior to this council meeting to discuss parking along 13th Street and the building inspector position.
Council members read a letter received from Roger Hines, 112 E 5th Street regarding his rental unit.
Kord Seller, 1307 B Avenue requested that job postings and project bids be better advertised.
Jason Cox joined via Zoom to discuss vacating an alley between W 4th and W 5th Street. Cox owns property which sits on the alley. The alley has been vacated which means the City does not maintain. Discussion of selling part of the alley to Mr. Cox will need to happen at a future time.
Motion by Elwick, second by Hessenius to approve City Hall roof repairs. Council wishes to see similar bids for roof replacement, not repair. After discussion Councilmember Elwick withdrew his motion and Councilmember Hessenius withdrew his second. A bid with project details will be prepared and published.
Mayor Maynard left the meeting.
Motion by Hessenius, second by Edwards to approve a change order on the splash pad contract. Question: Ayes – All. Motion carried unanimously. The project completion date is extended until April 30, 2021. The contracted cost is not adjusted.
Mayor Maynard returned.
Motion by Elwick, second by Edwards to approve pay estimate #2 for snow removal equipment at the airport. Question: Ayes – All. The Mayor declared the motion carried.
Motion by Edwards, second by Elwick to approve the Engineers Statement of Completion for the snow removal equipment at the airport. Question: Ayes – All. The Mayor declared the motion carried.
Motion by Edwards, second by Elwick to approve the grant closeout for the snow removal equipment at the airport. Question: Ayes – All. The Mayor declared the motion carried.
Motion by Elwick, second by Parr to approve the first reading of an ordinance amending provisions regulating the operation of utility vehicles. Question: Ayes – All. The Mayor declared the motion carried. This would lift the time restriction of travel, pending safety equipment and adjust the streets of operation.
Motion by Elwick, second by Edwards to pass a RESOLUTION OF ENTER INTO A MEMORANDUM OF UNDERSTANDING WITH THE IOWA DEPARTMENT OF ADMINISTRATIVE SERVICES FOR PARTICIPATION IN THE INCOME OFFSET PROGRAM. Question: Ayes – Edwards, Elwick, Hessenius, Parr. Nays – None. Participation in this program provides the City a means to collect on past due utility accounts by withholding the balance from a resident’s state tax refund.
Motion by Elwick, second by Parr to pass a RESOLUTION TO APPROVE TAX ABATEMENT OF THE CITY PORTION OF TAXES FOR JOHN’S QWIK STOP IN THE AMOUNT OF $9,878.85. Question: Ayes – Edwards, Elwick, Hessenius, Parr. Nays – None. This completes the 2nd year in a 3 year agreement.
Motion by Elwick, second by Edwards to pass a RESOLUTION TO PURCHASE A 2021 FORD F350 FROM JUNGE CENTER POINT FOR THE SEWER DEPARTMENT FOR THE PURCHASE PRICE OF $33,639.00. Question: Ayes – Edwards, Elwick, Hessenius, Parr. Nays – None.
Motion by Parr, second by Edwards to pass a RESOLUTION TO PURCHASE A CRANE FROM TRUCK EQUIPMENT FOR THE SEWER DEPARTMENT FOR THE PURCHASE PRICE OF $28,387.00. Question: Ayes – Edwards, Elwick, Hessenius, Parr. Nays – None.
Motion by Edwards, second by Elwick to pass a RESOLUTION TO PURCHASE A 1996 SERECO TRAILER JET FOR THE PURCHASE PRICE OF $13,500.00. Question: Ayes – Edwards, Elwick, Hessenius, Parr. Nays – None. The current jetter will be kept for parts.
Motion by Parr, second by Elwick to pass a RESOLUTION TO PURCHASE A 2019 CATERPILLAR CB34B ASPHALT COMPACTOR FROM ALTORFER FOR THE PURCHASE PRICE OF $54,189.00. Question: Ayes – Edwards, Elwick, Hessenius, Parr. Nays – None.
Motion by Elwick, second by Parr to schedule the next city council meeting for Tuesday, November 24, 2020 at 7:00pm in City Hall due to Thanksgiving. Question: Ayes – All.
Motion by Elwick, second by Parr to set the date for a public hearing for lease purchase agreement for 2 trucks for the Water Department for Tuesday, November 24, 2020 at 7:00pm. Question: Ayes – All.
Motion by Elwick, second by Edwards to set the date for a public hearing for lease purchase agreement for 2021 Police Ford Interceptor for Tuesday, November 24, 2020 at 7:00pm. Question: Ayes – All.
Mayor Maynard left the meeting.
Motion by Elwick, second by Edwards to approve pay estimate #3 for the splash pad project in the amount of $23,389.00 to Boomerang Corp. Question: Ayes – Edwards, Elwick, Hessenius, Parr. Nays – None.
Mayor Maynard returned.
Motion by Edwards, second by Hessenius to approve the invoice from Ambient Glow Technology for $42,884.50. Question: Ayes – Edwards, Elwick, Hessenius, Parr. Nays – None.
Motion by Edwards, second by Elwick to approve the invoice from Shive Hattery for the south trail improvements for $10,543.28. Question: Ayes – Edwards, Elwick, Hessenius, Parr. Nays – None.
Motion by Elwick, second by Edwards to approve change orders #2 in the amount of $1,500.00, change order #3 in the amount of $1,095.00 and change order #4 in the amount of $15,069.00 to Baker Enterprises, Inc. Question: Ayes – Edwards, Elwick, Hessenius, Parr. Nays – None.
Motion by Parr, second by Elwick to approve the Affirmative Fair Housing Policy for the Community Development Brock Grant. Question: Ayes – Edwards, Elwick, Hessenius, Parr. Nays – None.
Motion by Edwards, second by Elwick to approve a sidewalk reimbursement for 714 E 9th Street. Question: Ayes – Edwards, Elwick, Hessenius, Parr. Nays – None.
City Administrator Ward has had a discussion with Hobarts and their attorney regarding the Vacant State Building Rehabilitation and Demolition Funds. All parties have agreed to the process required for the Funds with the State of Iowa. It was suggested to have Hobart’s acknowledge their understanding by signing a written agreement.
City Administrator Ward shared that the sub-application for the Building Resilient Infrastructure and Communities Grant for the Corbett wetlands project has been accepted. Funding may be available as early as January 2021.
Street Superintendent Meyer shared leaf pickup is going well. Pickup will continue until leaves start freezing to the streets or the leaves are gone.
Water Superintendent Walker has been repairing some broken sewer mains recently.
Park & Recreation Director Boggess shared the Skating Rink and the Recreation Center have been closed due to COVID.
City Clerk Schwan shared many applications have been received for the Utility Billing Clerk position. Interviews are tentatively scheduled for next week. The auditors will be here next week completing their yearly audit.
Good & welfare: Thank you to all Veterans that have served or continue to serve our Country. The Veteran’s Lighted Holiday Parade is next Thursday, the 19th at 6:00pm. The fire department is planning a drive thru chili supper to coincide with the Holiday Parade.
Being no other business before the City Council a Motion by Parr, second by Edwards to adjourn the meeting. Question: Ayes – All. The motion carried. Time: 9:00 p.m.