A regular meeting of the City Council of Vinton, Iowa, was held on the 28th day of February 2019, at 7:00 p.m., in the City Hall Council Chambers, Vinton, Iowa. Mayor Maynard presided and the roll being called the following Council Members were present and absent: Present: Elwick, Hessenius, Hesson, Parr, Stark. Absent: Edwards.
The Pledge of Allegiance was recited.
Motion by Elwick, second by Stark to approve the agenda. Question: Ayes – All. The Mayor declared the motion carried.
Motion by Hessenius, second by Hesson to approve the consent agenda. Question: Ayes – All. The Mayor declared the motion carried. Items on the consent agenda are to receive and file the Council meeting minutes of February 14th, the Library Board meeting minutes of February 13th, the Airport Commission meeting minutes of February 21st, the January Building Inspector report and the Fire Department 2018 annual report. Fire Chief Charlie Garwood reviewed the report and told of the many community activities that the department assists with and is involved with throughout the year.
Council received a thank you from the Iowa Honey Producers Association for the recent proclamation. They also received the Iowa District Court ruling regarding an appeal from Tim and Jane Osborn. Attorney Fischer stated their appeal was denied and a compliance hearing is scheduled for later in March.
Mayor Maynard reported BDG has new officers. Stark reported the ambulance board has hired a new director.
Motion by Parr, second by Hessenius to adopt an ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF VINTON, IOWA, BY ADDING PROVISIONS PERTAINING TO BULK WATER METER RATE. Question: Ayes – Elwick, Hessenius, Hesson, Parr, Stark. Nays – None. The Mayor declared the motion carried and that said ordinance had been given its third consideration.
Motion by Elwick, second by Hessenius to now adopt the above stated ordinance. Question: Ayes – Elwick, Hessenius, Hesson, Parr, Stark. Nays – None. The Mayor declared the motion carried and declared ORDINANCE 1040 duly adopted. The monthly bulk water meter charge is $25.00.
Motion by Stark, second by Elwick to approve partial pay estimate #7 (semi-final) for the E 3rd Street project. Question: Ayes – Elwick, Hessenius, Hesson, Parr, Stark. Nays – None. The Mayor declared the motion carried. This approves paying $3,834.38 to the contractor Dave Schmitt Construction Co., Inc.
Motion by Stark, second by Parr to approve an engineering services agreement with Clapsaddle Garber Associates, Inc. for the acquisition of snow removal equipment. Question: Ayes – Hessenius, Hesson, Parr, Stark. Nays – Elwick. The Mayor declared the motion carried. Joe Roenfeldt, Clapsaddle Garber engineer, stated the FAA grant will pay for 90% of purchasing the new equipment. Mark Noe and Leon Whelchel spoke in favor of the purchase. They realize it is an expensive machine but noted that the Zenisek brothers do take very good care and maintenance of the airport’s equipment.
Justin Campbell, engineer with Shive Hattery gave an update on the trails master plan. A master trail plan had been started ten years ago. Parks and Recreation Director Matt Boggess stated that they were planning six foot wide trails instead of ten foot wide. This will allow them to plan longer trails. There are trail plans that will connect to all the schools. They will be working on grant applications this year.
Motion by Stark, second by Elwick to pass a RESOLUTION TO APPROVE PURCHASING POLICY. Question: Ayes – Elwick, Hessenius, Hesson, Parr, Stark. Nays – None. The Mayor declared the motion carried and declared RESOLUTION 02-19-02 passed and approved. The Mayor and City Administrator will sign the procurement policy.
Motion by Elwick, second by Parr to pass a RESOLUTION TO ADOPT A REPORTING POLICY FOR FEDERAL PROJECT GRANTS. Question: Ayes – Elwick, Hessenius, Hesson, Parr, Stark. Nays – None. The Mayor declared the motion carried and declared RESOLUTION 02-19-04 passed and approved.
Motion by Hesson, second by Elwick to pass a RESOLUTION APPROVING POLICY FOR SEGREGATION OF DUTIES. Question: Ayes – Elwick, Hessenius, Hesson, Parr, Stark. Nays – None. The Mayor declared the motion carried and declared RESOLUTION
02-19-03 passed and approved.
Motion by Elwick, second by Hessenius to pass a RESOLUTION AUTHORIZING THE ADOPTION OF CERTAIN GRANT PROCUREMENT PROCEDURES PERTAINING TO FEDERAL GRANT PROGRAMS. Question: Ayes – Elwick, Hessenius, Hesson, Parr, Stark. Nays – None. The Mayor declared the motion carried and declared RESOLUTION 02-19-05 passed and approved.
Council discussed the possibility of extending the tax increment financing district from a term of ten years to fifteen years for the new housing development on the south edge of town. Administrator Ward explained that if Council approves the extension, that the other four taxing authorities would also have to approve of the extension. No action was taken. Council anticipates a letter from the developer requesting the extension.
A few appointments to various boards and commissions have expired. The Mayor will contact individuals to see if they are interested in being reappointed or appointed.
Administrator Ward stated he will be out of town for the next council meeting. VMEU General Manager Richtsmeier will be participating on a panel discussion about broadband. Ward will also participate on a different panel discussion on broadband. He attended a Healthy Hometown meeting.
Street superintendent will contact Making Waves about the handicap parking request.
Mayor Maynard attended several meetings; flood resilience, watershed management, BDG, emergency management and E911. He will meet with the lobbyist on Friday.
Council took a short recess.
Motion by Hesson, second by Elwick to go into closed session per Iowa Code 21.5(j).Question: Ayes – Elwick, Hessenius, Hesson, Parr, Stark. Nays – None. The Mayor declared the motion carried. Time: 8:31 pm.
Council reconvened regular session. Time: 8:44 pm.
Motion by Stark, second by Hessenius to have Attorney Fischer prepare a purchase agreement for land owned by the Corbett family, with the closing to be on or before March 28th. Question: Ayes – Elwick, Hessenius, Hesson, Parr, Stark. Nays – None. The Mayor declared the motion carried.
Motion by Elwick, second by Stark to adjourn the meeting. Question: Aye – All. The motion carried. Time: 8:46 p.m.